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Business Writing Notes

 Business Writing

Basics of Good Writing

-Good writing is a windowpane

Writing should be transparent.

Clarity above all


-Waste no time

Keep reader’s schedule in mind

Efficiency

Shorted

Well organised documents

Clear and direct writing

Get ideas across quickly

Make you and your ideas look good


-Don’t sound smart, be smart

Say what you mean simply and directly


-Own your ideas

-Be the authority

Avoid wishy-washy words

Like-

Should

Maybe

Could

Might

Think


-Everyone needs an editor

Accept value of feedback to get better


Design well to write well


-Who are you

Self presentation


-Appearance matters

First impression

How your document looks


Clarity, brevity, message


-Looking your best

White space

Short paragraph

Organisational tags


The formula for writing success


Why is organisation important

-Organise or die

-Scaffold well to write well

-Great writers are great revisers 

Part of revision is how my audience is going to see it

-Organisational scaffold you need for everything

-Scaffold well to write well


Structure of Business Document-


-Say what you are going to say: The Roadmap

First sentence should be purpose of document.

Then provide one or two sentences that summarise your primary argument.

-Say it: The signposted body paragraphs

Body paragraphs

Elaborate your points.

Write in points in order

First sentence most important

-Say what you just said:Conclusion as a reminder 

Restatement of first paragraph with different language


Scaffold for the paragraph

-One idea per paragraph

-Every idea begins with a strong  topic sentence that tells topic. It should be so clear that you can put it in a document outline.


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